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Shipping to Europe

We offer full, partial, and groupage freight forwarding services throughout Europe. By bringing together a robust platform of trusted Global alliances with a nimble European carrier network, we are able to provide a comprehensive logistical solution.

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At Qube Cargo, we pride ourselves on delivering exceptional logistics and shipping solutions tailored to meet the dynamic needs of our clients. As a leader in the cargo industry, we specialise in providing efficient, reliable, and cost-effective shipping services to Europe. Whether you are a small business looking to expand your market reach or a large corporation in need of streamlined supply chain management, we ensure your goods arrive safely and on time.

Our services includes door-to-door delivery, warehousing, customs clearance, and real-time tracking. With our extensive network and experienced team, we handle every aspect of your shipping needs with the utmost care and professionalism.

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Understanding Customs Declarations for Parcel Shipments to Europe

Sending parcels to Europe from England, Scotland, and Wales now requires completing and attaching a customs declaration. For those using an international courier, this document is a commercial invoice. This new requirement is a significant change that aims to streamline the customs process and ensure compliance with international shipping regulations.

Accuracy and Detail in Customs Forms

Completing customs forms may seem straightforward, but accuracy and detail are crucial. Every form must include comprehensive information about the parcel’s contents, such as weight, value, and a description of each item. Inaccurate or incomplete information can lead to delays or the parcel being returned to the sender. Additionally, include the items’ commodity codes and country of origin, which can be found online.

Proof of Origin Statement

Another essential document is the ‘proof of origin statement,’ which verifies that all contained goods originate from the UK or the EU. This statement must be signed by the exporter and include their GB EORI (Economic Operator Registration and Identification) number. Obtaining an EORI number is a simple process that can be done online. This ID code, starting with ‘GB,’ is crucial for tracking shipments to the EU from non-EU countries.

Special Codes for Different Senders

For occasional sellers, such as those selling items on eBay to international buyers, using the ‘GB UNREG’ code may be sufficient. However, this code might not always be accepted, especially for higher-value items. Regular eBay sellers are advised to register for an EORI number to avoid complications.

For personal shipments, such as gifts to family members or parcels that do not contain sold goods, the code ‘GB PR’ can be used. This code helps differentiate between commercial and personal items, ensuring the correct processing of your parcel.

Exemptions and Special Cases

It is important to note that these customs requirements do not apply to shipments from Northern Ireland to the EU. Additionally, letters, postcards, and documents are usually exempt from these changes, simplifying the process for these types of mail.

The specific documents required can vary depending on the nature of the goods, their value, and the destination country. Here are some commonly required customs documents:

  1. Commercial Invoice: This document provides details about the goods being shipped, including a description, value, and quantity. It is used to determine the customs duties and taxes.
  2. Packing List: This document lists the contents of the shipment, including the weight and dimensions of each package. It helps customs authorities verify the shipment’s contents against the commercial invoice.
  3. Customs Declaration Form: This form is used to declare the goods to customs authorities. It includes information about the sender, recipient, and the goods being shipped.
  4. Export License: If the goods being shipped are subject to export controls, an export license may be required.
  5. Certificate of Origin: This document certifies the country in which the goods were manufactured. It may be required to determine the applicable customs duties and tariffs.
  6. Bill of Lading/Air Waybill: This is a transportation document issued by the carrier, detailing the shipment route and delivery terms.
  7. Import License: Some goods may require an import license for entry into the destination country.
  8. Insurance Certificate: This document provides proof of insurance coverage for the goods during transit.

The responsibility for paying customs duties and charges typically falls on the recipient, unless otherwise agreed upon. It’s essential to clarify this with your buyer to prevent confusion. In some cases, businesses may choose to cover these costs to streamline the customer experience.

As of July 1, 2021, the exemption for goods valued below €22 has been removed. Now, all commercial goods, regardless of value, are subject to VAT upon entering the EU. This change aims to create a level playing field for EU businesses and reduce VAT fraud.

Brexit has significantly altered shipping regulations between the UK and the EU. Businesses must now handle customs declarations for all shipments. This includes obtaining an Economic Operators Registration and Identification (EORI) number and ensuring all paperwork, such as commercial invoices and proof of origin statements, is in order.

For personal letters, the changes are minimal. Standard letters and postcards sent to friends and family do not require customs documentation. However, if you’re including goods or gifts, customs declarations will be necessary.

Brexit has introduced potential delays due to increased customs checks and paperwork. Both businesses and individuals should anticipate longer transit times, especially during peak periods. Planning ahead and using reliable shipping services can help mitigate these delays.

Northern Ireland remains aligned with certain EU customs regulations due to the Northern Ireland Protocol. This means shipping from Northern Ireland to the EU involves fewer changes compared to Great Britain. However, shipments between Northern Ireland and Great Britain might require additional documentation.

An EORI number is a unique identifier used by customs authorities across the EU. It is mandatory for businesses involved in importing or exporting goods. This number helps streamline customs processes and ensures compliance with regulatory requirements.

If you are a shipper based in the EU, you need to request an EORI number from the customs authority in your country of residence. The application process typically involves filling out a form and providing necessary business details. Here are the steps:

  1. Identify the Relevant Customs Authority: Each EU country has its customs authority responsible for issuing EORI numbers. Locate the official website or contact the appropriate office in your country.
  2. Prepare Necessary Documentation: Gather all required documents, which may include your business registration details, VAT number, and identification proof.
  3. Submit the Application: Fill out the application form accurately and submit it along with the required documents.
  4. Wait for Processing: The processing time can vary depending on the country. It’s advisable to apply well in advance, as it might take a week or more to receive your EORI number.

Obtaining an EORI Number for Non-EU Based Shippers

Shippers based outside the EU must request an EORI number from the customs authority in the EU country where they first lodge a customs declaration. The process involves:

  1. Choose the Entry Point Country: Determine the EU country where your goods will first enter. This is where you will apply for your EORI number.
  2. Contact the Customs Authority: Reach out to the customs authority in the chosen country to obtain the application form and detailed instructions.
  3. Complete the Application: Provide all necessary information and documentation as required by the customs authority.
  4. Submit and Wait: Submit your application and wait for it to be processed. As with EU-based applications, this can take a week or longer.

All businesses shipping goods to the EU must have an EORI number. This applies whether you are using your own logistics or a third-party shipping service. Without this number, your shipments could face significant delays or be rejected at customs.

Non-commercial shipments, such as gifts or personal items, do not typically require an EORI number. However, if you frequently send goods of high value, it might be beneficial to obtain one to facilitate smoother customs processes.

The ‘GB UNREG’ code was previously used for unregistered businesses shipping goods to the EU. Post-Brexit, this code is no longer applicable. All businesses, regardless of registration status, must now use an EORI number.

The ‘GB-PR’ code is still relevant for specific circumstances, particularly for private individuals sending gifts. However, its usage is limited and must comply with current customs regulations. Always verify the latest requirements before shipping.

Yes, you need a proof of origin statement.

When exporting to the EU:

  • Include a proof of origin statement in customs declarations.
  • The statement must be signed by the exporter.
  • It should include the exporter’s GB EORI number.

When importing into the UK from the EU:

  • For consignments valued at €6,000 (currently £5,700) or less, any exporter can make out the origin statement on the invoice.
  • For consignments valued above €6,000, the EU exporter must have a Registered Exporter (REX) number and include it in the statement.

Excise duties are taxes levied on specific goods, such as alcohol and tobacco, in addition to standard customs duties. When shipping such items to the EU, it’s essential to understand the applicable excise duties and ensure all documentation is correct to avoid hefty fines.

Shipping animal or plant-based products to the EU involves stringent regulations to prevent the spread of diseases and pests. These shipments require additional health certificates and inspections. Check the latest EU guidelines and work with specialised shipping services to comply with all requirements.

CN22 and CN23 forms are customs declaration documents used for international shipping. They provide necessary information about the contents, value, and weight of the packages, facilitating smooth customs clearance. These forms are particularly crucial for postal services like Royal Mail, ensuring compliance with international shipping regulations.

When to Use CN22 Forms

The CN22 form is used for packages that weigh up to 2 kilograms and have a value of no more than £270. This form is ideal for small and low-value shipments. Depending on the shipping service, different versions of the CN22 form are used:

  • CN22A: This version is for packages sent via the International Tracking and Signature services. It ensures that the shipment is tracked and requires a signature upon delivery.
  • CN22B: This version is used for shipments sent through International Economy and International Standard services, suitable for less urgent deliveries without tracking.

When to Use CN23 Forms

The CN23 form is used for packages weighing between 2 and 20 kilograms and valued at more than £270. This form provides more detailed information about the shipment, which is necessary for higher-value and heavier packages. The CN23 form is essential for ensuring that customs authorities can accurately assess and process these shipments.